REGISTER EARLY AND SAVE $100! | EARLY BIRD DEADLINE: December 6, 2019

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$680 by 12/6/19 | $780 after 12/6/19

  pdf Download the Exhibitor Prospectus (9.42 MB)

Exhibit Details
EXHIBIT SETUP
January 20 | 1:00pm-6:00pm (Early Access)
January 21 | 7:00 am -11:30 am

EXHIBIT BREAKDOWN
January 22 | 7:00 pm
The City Center must be cleared of all exhibitor materials by 10:00 pm.

EXHIBIT INCLUDES
• An approximate 8ft. x 10ft. area.
• One draped table with two chairs and wastebasket.
• One electrical outlet.
• One complimentary conference registration (hotel room and meals are
not included).

**Additional representatives working in the booth must register for the conference separately.


CONFERENCE PARTICIPANTS
One (1) complimentary registration is included in the exhibit booth fee. Additional exhibitor attendees must register separately and pay applicable registration fees. Those who do not reserve a hotel package at the Saratoga Hilton or plan to attend day sessions only, will need to pay for the cost of any meals they plan to attend. Meal costs are: Breakfasts $28, Lunches $35, Receptions $49.

SPACE IS LIMITED
Vendor exhibits will be set up throughout the City Center. Exhibit space location requests will be honored for sponsors & affiliate members in order received and honored whenever possible. Exhibitors must be set up by 11:30am. Our first event in the City Center will be the Expo Grand Opening and Lunch with the Exhibitors at noon.

SUITE RESERVATIONS
There are a limited number of suites available. Please make corrdinate arrangements direclty through Association Headquarters.  

CANCELLATION POLICY
Anyone canceling registration, in writing, prior to December 20, 2019 will receive a full refund. After that time, cancellations, submitted in writing, will receive a refund as outlied in cancellation policy. There will be no refunds after January 10, 2020. There will be no credits issued for no-shows, early departures nor unused meal tickets. Participants are otherwise responsible for all charges.

SHIPMENTS
The hotel and the city center will not accept shipments from exhibitors in advance of the show. Please make arrangements for shipments through a third-party. Contact Association headquarters for more information.

INDIVIDUAL EXHIBITOR PRIZE DRAWINGS
Exhibitors are permitted to host individual drawings at their booths. Exhibitor prize drawings will be announced during Wednesday evening’s reception by a member of the Transportation Industry Committee. Winners will be sent directly to the individual exhibitor’s booth to receive prize.

GRAND PRIZE DRAWINGS
We have designed an interactive show which will require conference attendees to visit exhibitors and collect signatures to affix to their prize entry form on Tuesday and Wednesday. Filled cards are required for attendees to be eligible for the grand prize drawings.

 

FLOOR PLAN
18011 NYSCHSA Floor Plan Map R1 01 1